Process
How our China sourcing service works
A clear, documented process from your first brief to delivery — with inspection and your approval before the final payment.
In short
Sourcing with XZH Trading follows eight steps: 1) brief, 2) supplier search and quotations, 3) samples and factory checks, 4) order and production follow-up, 5) quality inspection, 6) consolidation and packing, 7) loading and shipping, 8) delivery and follow-up. Fees are quoted per project and agreed in writing before work starts.
- 01
Brief
You send product list, drawings or reference photos, quantities, budget, destination and timing. We clarify specifications and market-specific requirements.
- 02
Supplier search & quotations
We shortlist suitable factories, request quotations, compare price, quality, lead time and terms, and present the options to you.
- 03
Samples & factory checks
Samples are collected and sent to you or checked in person; factory visits or video calls can be arranged. The approved sample becomes the quality reference.
- 04
Order & production follow-up
Orders and specifications are confirmed in writing with the supplier. We follow production progress and report problems early.
- 05
Quality inspection
Before final payment we inspect the goods against the approved sample, drawings and order list and send you a photo report.
- 06
Consolidation & packing
Goods from different suppliers are collected at a warehouse in Foshan, counted, re-packed or crated where needed, and labelled.
- 07
Loading & shipping
The container is loaded, photographed and sealed. Export documents are prepared with the forwarder and the goods ship on the agreed Incoterm.
- 08
Delivery & follow-up
We track the shipment, share documents for customs clearance at destination and stay available for after-sales questions with suppliers.
Fee model
There is no fixed price list: every project is different. After the brief we send a proposal describing the scope and the fee. Depending on the job, the fee may be a service fee based on the purchase value, a fixed fee per task (such as an inspection or an interpreting day), or a combination.
Factory prices, freight, insurance, duties and other third-party costs are shown separately so you can see what you pay for.
What to send us
- Product list with quantities
- Drawings, specifications or reference photos
- Target price or budget
- Destination country and delivery address or port
- Required timing
- Certification or labelling requirements
Frequently asked questions
How are your fees calculated?
Fees are quoted per project once we understand the scope. Depending on the job, the quote may be a service fee based on the purchase value, a fixed fee per task (for example an inspection visit or an interpreting day), or a combination. Fees are always agreed in writing before work starts.
Is there a minimum order?
We do not set a minimum order for our service. Individual factories may have their own minimum order quantities; we tell you about them at quotation stage and, where possible, look for suppliers that fit smaller orders.
How are payments to factories handled?
Payment arrangements are agreed per project. Deposits and final payments are linked to clear milestones such as sample approval and a passed inspection.
Tell us what you need to source in China
Send a product list, drawings or photos. We reply with questions and a proposal for scope and fee — quoted per project.